Property Assistant
Company: Cantor Fitzgerald
Location: Roseville
Posted on: March 14, 2023
Job Description:
Company; Newmark
Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries
("Newmark"), is a world leader in commercial real estate,
seamlessly powering every phase of the property life cycle.
Newmark's comprehensive suite of services and products is uniquely
tailored to each client, from owners to occupiers, investors to
founders, and startups to blue-chip companies. Combining the
platform's global reach with market intelligence in both
established and emerging property markets, Newmark provides
superior service to clients across the industry spectrum. Newmark
generated revenues in excess of $2.9 billion for the year ended
December 31, 2021. Newmark's company-owned offices, together with
its business partners, operate from approximately 160 offices with
over 6,200 professionals around the world. To learn more, visit
nmrk.com or follow @newmark.
JOBDESCRIPTION:
Provide assistance to a team of Property Managers in all
administrative aspects of property management administration and
reporting. Lead member and first (telephone) response for
tenant/customer service requests serving a portfolio of investment
and corporate properties. Compile, and assist in the preparation
of, various monthly (and other periodic) property operational,
administrative and financial reports. Administrative duties require
broad experience, skill and knowledge of organization policies and
practices for a specific group or individual. Analysis and
determination of information requests and follow-up. May directly
assist in budget preparation and control activities.
ESSENTIAL DUTIES:
- Ensure financial controls and business processes are in place
relative to processing, monitoring, analyzing and reporting all
expenditures. Where lacking, assist in developing programs to
support the business needs.
- Coordinate with Property Managers in property-related documents
administration - memoranda, letters, monthly reports, proposals,
and other projects from draft using company software packages such
as spreadsheets, word processing and graphics. Create transcription
from Dictaphone. Ensure timeliness and accuracy of documents.
- Coordinate tenant service requests pertaining to property
operations and administration. Maintain a professional image to
internal and external callers. Delegate calls to property service
technicians and follow up with tenant and/or property manager as
required.
- Compile information, prepare and update reports or process
other documents as required: Lease Abstracts, Vendor Insurance
Certificates, Vendor Service Agreements, Vendor Invoices and
Service Records, Property Emergency Call Lists, Tenant Contact
Lists, etc.
- Develop and maintain property filing & tracking systems for
reports and documents identified above.
- Assist Property Managers in the annual budget preparation and
development.
- Administer and print various property accounting reports (as
produced by the company's accounting software) for Property Manager
review or compilation in the property monthly (or other periodic)
reports - Accounts Receivable, Check Register, Variance Report,
General Ledger, Rent Roll, etc.
- Administer vendor, RE Tax and other property invoices. Date
stamp, code/process for Property Manager review/approval and enter
into the accounting system.
- Organization and scheduling of meetings. Prepare/organize items
in relation to meetings, including but not limited to, site
reservation, preparation of necessary materials, interaction with
attendees, etc.
- Assist Property Managers in the monthly billing, periodic
tenant billing adjustments (PTAR's) and subsequent collections of
monthly tenant rent and other tenant receivables.
- Oversee copying, faxing and mail distribution within designated
area. Monitor and order general office supplies as needed. Ensure
assigned office equipment is adequately maintained and secure.
Contact and coordinate with vendors to service or repair
equipment.
- May perform other duties as assigned. SKILLS,
EDUCATIONANDEXPERIENCE:
- Bachelor's Degree or High School Diploma/General Education
Degree (GED) and a Minimum 3-4 years previous related experience
preferably in a Real Estate Background.
- Proficient in MS Word, MS Excel, E-Mail.
- Working knowledge of Internet and Internet Searching
Techniques.
- Ability to work independently with minimal supervision.
- Flexibility to handle changing priorities and projects.
- Ability to prioritize workload with an attention to detail and
willingness to complete projects in a timely and efficient
manner.
- Strong proofreading and editing skills.
- Strong business vocabulary, grammar, and effective
communication skills.
- Discretion regarding personnel and industry-related
matters.
- Excellent interpersonal skills.
- Attention to detail. Broker or salesman license as required for
property management in the state/s where business is
transacted.
BENEFITS AND PERKS:
- Industry leading Parental Leave Policy (up to 16 weeks)
- Generous healthcare
- Bright Horizons back-up care program
- Generous paid time off
- Education reimbursement
- Referral Program
- Opportunities to network and connect
WORKING CONDITIONS: Normal working conditions with the absence of
disagreeable elements
NOTE: The statements herein are intended to describe the general
nature and level of work being performed by employees, and are not
to be construed as an exhaustive list of responsibilities, duties,
and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex including sexual
orientation and gender identity, national origin, disability,
protected Veteran Status, or any other characteristic protected by
applicable federal, state, or local law
Keywords: Cantor Fitzgerald, Roseville , Property Assistant, Other , Roseville, California
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