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Accounts Payable Clerk

Company: Cornerstone Staffing Solutions, Inc.
Location: Roseville
Posted on: November 19, 2021

Job Description:

Cornerstone Staffing Solutions is assisting an Educational Facility in Roseville, Ca with a Temp to Hire opportunity;---- the Accounts Payable Clerk performs a variety of accounts payable support tasks in the accounting department. Verifies accuracy of invoices or records including detailing financial business transactions (e.g., invoice approvals, purchase order receipts, disbursements, expense vouchers, online and ACH/wire payments). Provides customer service support to internal clients, suppliers, providers, and customers. Enters data into computer system using defined computer programs; compiles data and prepares a variety of reports. -- ESSENTIAL FUNCTIONS: Review, process and code invoices, expense accounts, payment requests to ensure they conform to company guidelines Review and audit expense reports for adherence Obtain and validate invoices for suitable authorization and documentation approval Verify purchase order receipts Identify and accrue unpaid and underpaid use tax on purchases at the applicable rate Responsible for ensuring prompt processing, evaluation, and reporting of expense records for payments Act as liaison and resolve inquiries from internal departments, providers and vendors Resolve disputes and controversial invoices Create accounts payable payment selection reports within payment schedule parameters and process approved payments Process online payments and post online payments to vendor accounts Monitor vendor database to ensure vendor, provider, and employee data is accurate Independently verify vendor ACH/Wire account information & maintain templates in online bank system Assist in the preparation of IRS Form 1099s Provide weekly projected cash requirements for company purchases and expenses Compile month-end entries as assigned, including freight expense accrual and inventory-in-transit Perform month-end tasks as assigned, including updating exchange rates, confirming assigned account balances, and ensuring monthly recurring invoices are received, processed, and paid Reconcile and post petty cash transactions Run Accounts Payable Aging and Cost Center Report(s) as scheduled Locate and follow up on aged invoices appearing on Unmatched Purchase Order Receipts Report Reconcile vendor statements and obtain missing invoices and/or purchase order receipts Perform bank positive pay tasks as assigned Maintain transaction documentation and provide for reconciliation, audit, and special projects as requested Make recommendations to improve payment processes Perform other duties and responsibilities as assigned Monday to Friday with Fridays being half work days Work life balance -- POSITION REQUIREMENTS: --High School diploma, or equivalent (GED) Minimum 2 years of Accounting or Accounts Payable and clerical experience in an automated accounting environment ------------------------------ --DESIRED EXPERIENCE: --AS or BS Degree in Accounting SKILLS AND ABILITIES: -- Detail-oriented, fast and accurate Good organizational and multi-tasking skills Problem Solving/Analysis Time management and task completion skills Team player Strong 10-key, typing and PC skills Microsoft Office Suite - Word, Excel and Outlook -- WORK HOURS: Monday - Thursday:-- 7:30am to 4pm (8 hours/day with 30 min lunch) Friday:-- 6am to 2pm (7.5 hours with 30 min lunch) - Facility closes early at 2pm on Fridays

Keywords: Cornerstone Staffing Solutions, Inc., Roseville , Accounts Payable Clerk, Other , Roseville, California

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