POSITION: Administrative Assistant
SUPERVISOR: Corps Officer
STATUS: Full Time 40 Hours/Week
The Salvation Army Mission Statement:
The Salvation Army, an international movement, is an evangelical
part of the universal Christian Church. Its message is based on the
Bible. Its ministry is motivated by the love for God. Its mission
is to preach the gospel of Jesus Christ and to meet human needs in
His name without discrimination.
+ BASIC PURPOSE
The purpose of this position is to provide administrative and
clerical support to the Corps Officer(s) to ensure the efficiency
of Corps operations. This position will work directly with
personnel and volunteers, community partners, vendors, and clients
in providing assistance with accounts receivable/payable,
statistics, social services, and other support as needed. This
position will also assist with all aspects of planning,
organization and implementation, as it pertains to regular,
seasonal, and special events. This position will be the primary
liaison to Divisional Headquarter departments.
+ ESSENTIAL DUTIES AND RESPONSIBILITIES
+ Courteously answer phones and as needed, direct department
specific calls to appropriate personnel for follow up. Retrieve
voicemails every morning, capturing the details of the message, and
disseminate information to appropriate personnel for follow up.
+ Responsible for retrieving from the P.O. Box and receiving at
the physical address, all mail for the organization to be opened
with another staff member and sorted for distribution to
appropriate departments for follow up.
+ Responsible for Corps bookkeeping procedures, ensuring the
proper processing/depositing of funds received. Utilize AP Workflow
to process and submit Corps invoices for payment.
+ Produce and process all correspondence, including but not
limited to letters, email, cards, mail merge and mass mailings as
+ Give oversight to, process, and track all new hire paperwork
and orientation deadlines.
+ Post and maintain HR updates for employees in office equipment
+ Maintain documentation for both employees and volunteers with
Decision Driving, Protect the Mission, Sexual Harassment
Prevention, and other trainings as required by Divisional
+ Manage and maintain volunteer files. Work in coordination with
the Corps Officer(s) and/or Volunteer Coordinator regarding
volunteer recruitment, training, and supervision.
+ Manage and maintain office files and record keeping, including
mileage logs, vendor files, HR related paperwork for employees,
etc. Confidentiality when handling these documents and information
+ Manage and maintain office supplies and equipment,
communicating any needed repairs or restocking to the Corps
Officer(s) for purchase approval as needed.
+ In coordination with each department, develop and maintain an
office, corps, and community triannual calendar.
+ Support the preparation, communication of, and implementation
of events and projects, associated with the Corps, Advisory Board,
and/or Community Partners. This could include attending and
documenting meetings for such events and projects as directed by
the Corps Officer(s).
+ Input statistics received from various corps and social
service departments into Turbo Stats monthly.
+ Open and/or close office when necessary.
+ KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS
+ It is preferred that the Administrative Assistant have 1-2
years of college education and a minimum of (2) years
Secretary/Administrative Assistant experience.
+ Ability to speak and write the English language at a high and
+ High degree of confidentiality
+ Computer literate, in Microsoft Office applications, including
Outlook, Word, Excel, Publisher, PowerPoint, and Access.
+ Excellent and professional telephone etiquette and
+ Excellent organizational skills
+ Strong ability to utilize a high level of time management and
handling multiple tasks
+ Basic finance experience preferred
+ PHYSICAL REQUIREMENTS:
+ Ability to sit, walk, stand, bend, squat, climb, kneel, and
twist on an intermittent or sometimes continuous basis
+ Ability to grasp, push, and/or pull objects
+ Ability to reach overhead
+ Ability to lift up to 25 lbs.
+ Ability to operate a computer and telephone
+ Ability to process written, visual, and/or verbal
+ Ability to operate basic office equipment and tools PC, Fax
Machine, Telephone, Calculator, Copier, Printer, as well as
miscellaneous office equipment including but not limited to
staplers, label maker, three-hole punch, etc.
Qualified individuals must be able to perform the essential
duties of the position with or without accommodation. A qualified
person with a disability may request a modification or adjustment
to the job or work environment in order to meet the physical
requirements of the position. The Salvation Army will attempt to
satisfy requests as long as the accommodation needed would not
result in undue hardship.
+ Some college or better
+ High School or Equivalent or better
Licenses & Certifications
+ Driver's License
+ Basic finance experience preferred
+ 2 years: Secretary/Administrative Assistant experience.
Equal Opportunity Employer/Protected Veterans/Individuals with
The contractor will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information. 41 CFR