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Assistant

Company: The Salvation Army
Location: Roseville
Posted on: May 3, 2021

Job Description:

Description

POSITION: Administrative Assistant

DEPARTMENT: Roseville

SUPERVISOR: Corps Officer

STATUS: Full Time 40 Hours/Week

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

+ BASIC PURPOSE

The purpose of this position is to provide administrative and clerical support to the Corps Officer(s) to ensure the efficiency of Corps operations. This position will work directly with personnel and volunteers, community partners, vendors, and clients in providing assistance with accounts receivable/payable, statistics, social services, and other support as needed. This position will also assist with all aspects of planning, organization and implementation, as it pertains to regular, seasonal, and special events. This position will be the primary liaison to Divisional Headquarter departments.

+ ESSENTIAL DUTIES AND RESPONSIBILITIES

+ Courteously answer phones and as needed, direct department specific calls to appropriate personnel for follow up. Retrieve voicemails every morning, capturing the details of the message, and disseminate information to appropriate personnel for follow up.

+ Responsible for retrieving from the P.O. Box and receiving at the physical address, all mail for the organization to be opened with another staff member and sorted for distribution to appropriate departments for follow up.

+ Responsible for Corps bookkeeping procedures, ensuring the proper processing/depositing of funds received. Utilize AP Workflow to process and submit Corps invoices for payment.

+ Produce and process all correspondence, including but not limited to letters, email, cards, mail merge and mass mailings as directed.

+ Give oversight to, process, and track all new hire paperwork and orientation deadlines.

+ Post and maintain HR updates for employees in office equipment room.

+ Maintain documentation for both employees and volunteers with Decision Driving, Protect the Mission, Sexual Harassment Prevention, and other trainings as required by Divisional Headquarters.

+ Manage and maintain volunteer files. Work in coordination with the Corps Officer(s) and/or Volunteer Coordinator regarding volunteer recruitment, training, and supervision.

+ Manage and maintain office files and record keeping, including mileage logs, vendor files, HR related paperwork for employees, etc. Confidentiality when handling these documents and information is required.

+ Manage and maintain office supplies and equipment, communicating any needed repairs or restocking to the Corps Officer(s) for purchase approval as needed.

+ In coordination with each department, develop and maintain an office, corps, and community triannual calendar.

+ Support the preparation, communication of, and implementation of events and projects, associated with the Corps, Advisory Board, and/or Community Partners. This could include attending and documenting meetings for such events and projects as directed by the Corps Officer(s).

+ Input statistics received from various corps and social service departments into Turbo Stats monthly.

+ Open and/or close office when necessary.

+ KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS

+ It is preferred that the Administrative Assistant have 1-2 years of college education and a minimum of (2) years Secretary/Administrative Assistant experience.

+ Ability to speak and write the English language at a high and professional level

+ High degree of confidentiality

+ Computer literate, in Microsoft Office applications, including Outlook, Word, Excel, Publisher, PowerPoint, and Access.

+ Excellent and professional telephone etiquette and presence

+ Excellent organizational skills

+ Strong ability to utilize a high level of time management and handling multiple tasks

+ Basic finance experience preferred

+ PHYSICAL REQUIREMENTS:

+ Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis

+ Ability to grasp, push, and/or pull objects

+ Ability to reach overhead

+ Ability to lift up to 25 lbs.

+ Ability to operate a computer and telephone

+ Ability to process written, visual, and/or verbal information

+ Ability to operate basic office equipment and tools PC, Fax Machine, Telephone, Calculator, Copier, Printer, as well as miscellaneous office equipment including but not limited to staplers, label maker, three-hole punch, etc.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.

Qualifications

Education

Preferred

+ Some college or better

+ High School or Equivalent or better

Licenses & Certifications

Preferred

+ Driver's License

Experience

Preferred

+ Basic finance experience preferred

+ 2 years: Secretary/Administrative Assistant experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: The Salvation Army, Roseville , Assistant, Other , Roseville, California

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