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Office Coordinator

Company: The New Home Company Inc.
Location: Roseville
Posted on: May 3, 2021

Job Description:

Position Job Title: Office Coordinator

FLSA Status: Hourly Non-exempt

Position Summary

Greet guests, answer phones, and assist visitors in a friendly and welcoming manner while maintaining the general office appearance, handling mail, and assisting with administrative requests.

Job Duties:

Specific Job Duties

General Reception Duties and Responsibilities:

* Answer phone w/coverage during lunch hour (Mon-Thu 8am-5pm, Fri 8am-3pm). * Greet guests * Process mail, faxes, photocopies, FedEx, courier service and other communication. * Maintain current files for all designated documents. * Manage/Maintain office supplies for corporate and offsite locations. * Manage/Maintain office appearance and operations. * Manage/Maintain conference room schedule, conference calls, preparing conference for computer presentations. * Compose and prepare simple correspondence. * Interface with accounts payable, check releases, check for appropriate PO's and distribute invoices for approval and coding as needed. * Provide leadership to team members by modeling the company values, vision, and operating principles. * Manage/Maintain kitchen supplies and appearance, stocking beverages, snacks, running dishwasher and refrigerator (weekly/Fridays). * Manage/Maintain offsite storage, ordering supplies, arranging for pick up/drop off. * Send monthly update for company phone directory, birthdays and anniversaries list. * Assist with ordering business cards for new and existing employees. * Assist with processing PO's for G&A. * Manage the onboarding of new hires assuring they have access to the site, name plate in work space, work space set up to be functional day one.

General Administrative Duties:

* Provide administrative support to EA/OM and other TNHC team members (verbal approval, if needed, by EA/OM) on an as needed basis including mailings, correspondence, office meetings/outings and other tasks as directed. * Schedule meetings and appointments and notify appropriate personal. * Assist with all other special projects and tasks as directed by management. * Assist other disciplines as requested. * Data entry * Provide back-up support to Purchasing and Project Management

Position Qualifications

Education

* High School diploma or equivalent required * College degree in process or complete preferred

Experience & Skills

* Ability to perform the essential functions of the job and be a team player with a strong work ethic. * Proficiency in handling multiple tasks and priorities. * Ability to work cooperatively with a variety of personality types. * Excellent written and verbal communication skills. * Must possess superior secretarial and organizational skills. * Ability to work with minimal supervision. * Proficient in Microsoft suite package.

Physical Activities

* Bending * Lifting From 1 (lbs) to 15 (lbs) * Reaching * Seeing * Standing Percent of time: 25 % * Sitting Percent of time: 50 % * Walking Percent of time: 25 % * Hearing * Repetitive Motion (i.e. Gripping) * Typing * Talking

Environmental Factors

Normal Office

Noise Level:

Low to Moderate (Corporate/Sales Office Environment)

The New Home Company retains the discretion to add or change job duties at any time.

Keywords: The New Home Company Inc., Roseville , Office Coordinator, Other , Roseville, California

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