Mindful Health Solutions is a well-established interventional
psychiatric private group practice led by internationally
recognized psychiatrists in the field of depression,
obsessive-compulsive (OCD), and neurological disorders. Our
clinicians provide the highest quality of care within a
collaborative, collegial environment, and an ongoing dedication to
learning. Together, with a diverse staff of high caliber nurse
practitioners, our psychiatrists provide compassionate care through
medication management, brief psychotherapy, Transcranial Magnetic
Stimulation (TMS), Esketamine, and ECT.
The Executive Assistant will manage calendars and meeting
logistics for the CMO, other Medical Leaders and CEO. Oversee
administrative workflow of both daily tasks and ongoing projects
that will enhance the value of the services offered by the medical
practice. Plan, organize and execute all logistics related to
company meetings, quarterly education dinners, and other
+ Manage Calendars for CMO and Regional Medical Directors
+ Manage travel logistics for CMO
+ Oversee contractors or internal staff on projects as
+ Manage expense reporting for the CMO
+ Plan and organize the logistics of all hands company meetings,
quarterly medical education dinners, and other events as
+ Develop presentations for CMO, Medical Leaders or CEO
+ Manage meeting minutes/agendas of administrative meetings- led
by CMO or CEO.
+ Coordinate with the Clinician Training team on scheduling
clinical training/supervision calendar blocks
+ Oversee quarterly reconciliation of admin hours for Medical
+ Manage calendars for Depression Anxiety Case Conferences
(DACC's), TMS Case supervision conferences.
+ Develop and adhere to Standard Operating Procedures (SOPs) and
Work Instructions (WIs) as identified to ensure adherence to
applicable regulatory guidelines and practice standards.
+ Provide status reports on all projects, as necessary. Provide
timely feedback to the CMO on the progress of project
+ Additional projects as requested, primarily for the CMO and
CEO, and other senior leaders.
+ Prior Executive Assistant experience, preferably providing
executive level support within a healthcare environment
+ Proven experience in managing highly confidential and
sensitive information with discretion
+ Experience in managing multiple calendars and meeting
+ Proficiency with EHR systems a plus; expense software, MS
Office including Outlook, Access, Word, PowerPoint, and Excel.
+ Excellent interpersonal communication skills, organizational
skills and a great attention to detail are required.
+ Ability to manage conflicts and resolve problems
COMPENSATION AND BENEFITS
Attractive compensation and benefits package that includes
medical plans options with Health Reimbursement Accounts, dental,
vision, long term disability, life insurance, paid time off and
paid holidays, and a 401(k) with a Company match. Excellent career
opportunity to join our innovative, growth focused, and
External Company URL: www.mindfulhealthsolutions.com
Street: 1731 E. ROSEVILLE PARKWAY, SUITE #290