Administrative Assistant I

Company: Kratos Defense
Location: Roseville
Posted on: May 12, 2022

Job Description:

Job Description GENERAL JOB SUMMARY: The Administrative Assistant provides administrative support for the Roseville office front reception area. Duties include greeting visitors and answering incoming calls to the front desk, as well as general clerical tasks of a routine nature such as: filing, typing, data entry, interoffice mail routing/deliveries and duties of a non-routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects.ESSENTIAL JOB FUNCTIONS: Ensures discreet handling of all business and maintains the highest level of confidentiality. Manages calendar events for department manager(s) and maintains shared department calendars. Make copies, collate, bind and staple documents and reports, Organize and maintain appropriate filling system. Runs routine database reports. Prioritizes duties and works on several tasks simultaneously. Updates and tracks delegated tasks to ensure progress to deadlines. Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents. Handles a variety of administrative and special project responsibilities. Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy. Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from KUAS. Assists in the coordination of work flow through staff. Performs some or all of the above duties under moderate supervision. May be on department project teams supporting administrative tasks and maintaining action items list and meeting minutes. Prepares monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements. May cross train with higher level or other department Administrative personnel to provide back-up coverage for absences and/or peak work volumes. Other duties and projects as assigned. #LI-TC1Experience and Skills KNOWLEDGE, SKILLS & ABILITIES: Ability to maintain sensitive and confidential information as required by government standards Ability to interact effectively with peers and supervisors Ability to interact appropriately with the public when necessary Ability to adhere to workplace rules Effective interpersonal skills in all situations, including those that are stressful or involve sensitive and/or confidential matters. Detail oriented, precise, and accurate. Strong organizational skill. Ability to anticipate scheduling conflicts and recommend solutions. Ability to work both in a team environment and independently. Familiarity with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel. High degree of integrity; solid judgment and initiative. Excellent verbal and written communication skills and ability to interface well with other internal departments and outside contacts. EDUCATION AND EXPERIENCE: High school graduate or equivalent and 2+ years directly related work experience. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS: Office environment Ability to stand and sit for long periods of time Ability to perform repetitive motion (keyboarding, 10-key, phones) Ability to lift up to 25 pounds Employee may generate, handle, manage, or work around hazardous materials and hazardous wastes. TRAVEL REQUIREMENTS: None.THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY. THE REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF KNOWLEDGE, SKILLS OR ABILITIESJob Benefits #LI_NB Medical Dental Vision Tax Savings Accounts (HSA / FSA) Life Insurance Short Term Disability Long Term Disability Employee Assistance Program 401k Employee Stock Purchase Plan PTO Education Assistance Program Paid Holidays Kratos Defense is an Equal Opportunity Affirmative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class. All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities. EEO Is The Law Disability Accessibility AccommodationIf you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded. Pay TransparencyThe company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Job Applicant Privacy NoticeFor applicants in the EU and California residents, please review our privacy notice .

Keywords: Kratos Defense, Roseville , Administrative Assistant I, Administration, Clerical , Roseville, California