Administrative Assistant I
Company: Kratos Defense
Location: Roseville
Posted on: May 12, 2022
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Job Description:
Job Description GENERAL JOB SUMMARY: The Administrative
Assistant provides administrative support for the Roseville office
front reception area. Duties include greeting visitors and
answering incoming calls to the front desk, as well as general
clerical tasks of a routine nature such as: filing, typing, data
entry, interoffice mail routing/deliveries and duties of a
non-routine nature that may be more complex in nature such as
purchase order creation, correspondence preparation and management,
generating standard database reports and special
administrative/research projects.ESSENTIAL JOB FUNCTIONS: Ensures
discreet handling of all business and maintains the highest level
of confidentiality. Manages calendar events for department
manager(s) and maintains shared department calendars. Make copies,
collate, bind and staple documents and reports, Organize and
maintain appropriate filling system. Runs routine database reports.
Prioritizes duties and works on several tasks simultaneously.
Updates and tracks delegated tasks to ensure progress to deadlines.
Format, compose, proofread and finalize internal and external
correspondence including memos, letters, reports, manuals,
procedures, presentations, bulletins and other workplace documents.
Handles a variety of administrative and special project
responsibilities. Reviews correspondence, documents, presentations,
and reports prepared by others for readability, format, grammar,
and spelling accuracy. Facilitates meetings with external visitors,
from communications in advance of visit through reception and
departure from KUAS. Assists in the coordination of work flow
through staff. Performs some or all of the above duties under
moderate supervision. May be on department project teams supporting
administrative tasks and maintaining action items list and meeting
minutes. Prepares monthly expense reports, ensuring accurate
posting of expenses and tracking of reimbursements. May cross train
with higher level or other department Administrative personnel to
provide back-up coverage for absences and/or peak work volumes.
Other duties and projects as assigned. #LI-TC1Experience and Skills
KNOWLEDGE, SKILLS & ABILITIES: Ability to maintain sensitive and
confidential information as required by government standards
Ability to interact effectively with peers and supervisors Ability
to interact appropriately with the public when necessary Ability to
adhere to workplace rules Effective interpersonal skills in all
situations, including those that are stressful or involve sensitive
and/or confidential matters. Detail oriented, precise, and
accurate. Strong organizational skill. Ability to anticipate
scheduling conflicts and recommend solutions. Ability to work both
in a team environment and independently. Familiarity with Microsoft
Office applications including Outlook, Word, PowerPoint, and Excel.
High degree of integrity; solid judgment and initiative. Excellent
verbal and written communication skills and ability to interface
well with other internal departments and outside contacts.
EDUCATION AND EXPERIENCE: High school graduate or equivalent and 2+
years directly related work experience. WORK ENVIRONMENT/PHYSICAL
REQUIREMENTS: Office environment Ability to stand and sit for long
periods of time Ability to perform repetitive motion (keyboarding,
10-key, phones) Ability to lift up to 25 pounds Employee may
generate, handle, manage, or work around hazardous materials and
hazardous wastes. TRAVEL REQUIREMENTS: None.THE ABOVE STATEMENTS
ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING
PERFORMED BY INDIVIDUALS ASSIGNED TO THIS CLASSIFICATION. THEY ARE
NOT INTENDED TO BE CONSTRUED AS AN EXHAUSTIVE LIST OF ALL
RESPONSIBILITIES, DUTIES AND SKILLS REQUIRED OF PERSONNEL SO
CLASSIFIED.A REVIEW OF THIS CLASSIFICATION HAS EXCLUDED THE
MARGINAL FUNCTIONS OF THE CLASSIFICATION THAT ARE INCIDENTAL TO THE
PERFORMANCE OF FUNDAMENTAL JOB JUTIES. ALL DUTIES AND
RESPONSIBILITIES ARE ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS AND
ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE
INDIVIDUALS WITH DISABILITIES TO PERFORM THIS JOB PROFICIENTLY. THE
REQUIREMENTS LISTED IN THIS DOCUMENT ARE THE MINIMUM LEVELS OF
KNOWLEDGE, SKILLS OR ABILITIESJob Benefits #LI_NB Medical Dental
Vision Tax Savings Accounts (HSA / FSA) Life Insurance Short Term
Disability Long Term Disability Employee Assistance Program 401k
Employee Stock Purchase Plan PTO Education Assistance Program Paid
Holidays Kratos Defense is an Equal Opportunity Affirmative Action
Employer. EOE, Minorities, Females, Vet, Disabled, Sexual
Orientation, Gender Identity or any other protected class. All
qualified job seekers are encouraged to apply. Kratos Defense is
committed to America's veterans by providing opportunities for them
to continue contributing after service to our nation. We also work
to provide reasonable accommodations to individuals with
disabilities. EEO Is The Law Disability Accessibility
AccommodationIf you require an accommodation to navigate or apply
to our careers site, please send your request to
HRAccessibility@kratosdefense.com or call 858-964-2916. Any
inquires not related to requesting an accommodation will be
discarded. Pay TransparencyThe company will not discharge or in any
other manner discriminate against employees or applicants because
they have inquired about, discussed, or disclosed their own pay or
the pay of another employee or applicant. Job Applicant Privacy
NoticeFor applicants in the EU and California residents, please
review our privacy notice .
Keywords: Kratos Defense, Roseville , Administrative Assistant I, Administration, Clerical , Roseville, California
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