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Office Assistant / File Clerk

Company: INFINITI Roseville
Location: Roseville
Posted on: November 19, 2021

Job Description:

Seeking an entry level Office Assistant with room for growth within the office for the right candidate!

Job title: Office Assistant / File Clerk
Location: Automotive Dealership, Roseville, CA
Shift: 7:00am-3:30pm (M-F)
Pay rate: $14-$16/hr (based on experience)

Summary

Assists the office team by performing the following duties as well as organizes various dealership records in an efficient manner enabling easy and quick retrieval.

Essential Duties

  • Operates office machines such as computer, calculator, scanner, copier telephone, e-fax and typewriter.
  • Prepares, issues and sends out receipts, bills, contracts, titles, invoices, statements and checks as needed to support office.
  • Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
  • Daily bank runs to deposit items received.
  • Reviews documents for compliance and refers to appropriate dealership employee for resolution if necessary.
  • Tabulates and posts data in record books.
  • Compiles records and reports.
  • Computes costs, taxes, and payments.
  • Prepares and assists with stock inventory and spreadsheets.
  • Researches and provides requested information to employees and management.
  • Maintains and purchases all office supplies.
  • Files within appropriate file system all dealership forms, records, reports, correspondence, or other important material.
  • Reads/examines incoming material for accuracy and legibility, gets clarification if necessary.
  • Searches for and retrieves information contained in files as requested.
  • Keeps files current.
  • Copies records as needed.
  • Maintains professional appearance and neat work area.
  • Other tasks as assigned.
    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
    • Clerical experience is required
    • Ability to use Microsoft Applications including Excel
    • Data entry and typing (35 WPM).
    • Attention to detail is a must.
    • Ability to focus for extended periods of time with limited supervision.
    • Fast past setting.
    • Enjoy detailed work at a Computer/Copier/Scanner.
    • Filing large volume of documents.
    • Experience in Automotive is a plus
    • All interested candidates must respond with an updated resume in order to be considered
      Education and/or Experience
      • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
        Mathematical Skills
        • Ability to add, subtract, multiply and divide two-digit numbers using whole numbers and decimals. Ability to compute rate, and percent. Ability to perform these operations using units of American money.

          Reasoning Ability
          • Ability to apply common sense understanding and to carry out simple (occasionally detailed but uninvolved) one- or two-step instructions. written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
            Language Skills
            • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
            • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.

              We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Keywords: INFINITI Roseville, Roseville , Office Assistant / File Clerk, Administration, Clerical , Roseville, California

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