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Accounts Payable or Receivable Supvr

Company: PRIDE Industries
Location: Roseville
Posted on: January 12, 2022

Job Description:

**Announcement**

PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

**Job Description**

**PRIDE Industries**

**Job Description**

**Job:** Accounts Payable or Receivable Supvr

**Job Code:** N56 - PR-AP or AR Supervisor

**HR Title Group:** Accounting and Finance

**Salary Grade:** N19

**FLSA Status:** Non-Exempt

**Approval Date:** August 2019

**SUPERVISES:**

There are direct reports with this position.

**POSITION SUMMARY:**

Under broad supervision, the Accounts Payable or Accounts Receivable Supervisor will be responsible for supervising, supporting and training their respective teams. Employees in this job class will evaluate processes to identify and recommend improvements to people and system workflows and system functionality including the use of the ERP system, communicating with internal customers and external customers, enforcing the department policies and procedures and assisting their managers in educating employees across all departments about relevant policies and procedures. This position is also responsible for establishing and maintaining positive relationships with vendors and customers through proactive communications, ensuring timeliness of cash payments and receipts and actively resolving problems with invoices, supporting documentation, internal approvals, payment application/invoice posting, and any other issues that may impact PRIDE's good standing with business partners.

**TYPICAL DUTIES:**

1. *Leads and directs the work of assigned staff, and provides goal setting, performance management, professional development, work issue counseling, and rewards and recognition, in accordance with Company programs, policies and procedures. Provides support and training on an on-going basis, ensuring that staff are appropriately cross-trained and maintain work performance at a high level of productivity. Also performs individual contributor role to the extent necessary to support team goals and assigned staff processing requirements.

2. *Assist Accounting Manager with documenting existing and new department processes, as needed, to formalize department review and documentation practices, in accordance with industry best practices. Assist with implementation of ERP system enhancements and upgrades, and assist with administration of company policies.

3. *Supervises employees; ensures a competent, motivated team through hiring, training, development, counseling and reviewing the performance of employees.

4. *Ensures all month end entries have been made and that the GL balances reconcile to the aging analysis - runs all necessary reports.

5. *Reviews team work to evaluate for areas that need additional training.

6. *Provides excellent customer service, making it a priority for the entire staff to support the needs both internal and external customers.

7. Performs other duties and special projects as assigned.

**AP SUPERVISOR SPECIFIC DUTIES:**

1. *Manages check runs. Reviews for appropriate documentation and signature levels.

2. *Maintains the open Purchase Orders for appropriate verbiage and signature authority. Makes sure all charges are within dates and that subcontractors have required documentation in order to be paid.

3. *Maintains records for proper Signing Authority and ensures policy is being enforced.

4. *Ensures appropriate documentation is maintained and issues escalated to appropriate management with regard to company credit cards and purchase orders. Creates necessary uploads to enter information in the general ledger monthly.

5. *Maintains the AP transactions for daily activity of sites as required by workload in the department.

6. *Manages the daily billing process for billing company services and inventory, which includes auditing billing documents, handling special requirements, resolving discrepancies, implementing credit holds, and distributing invoices. Fields questions from staff and individuals responsible for entering sales orders.

7. *Provides regular training and communications to internal managers and sales assistants regarding processes and procedures.

8. *Manages Aging and Collections. Works with staff to establish collection procedures. Works with team to provide monthly reports and recommendations to management on outstanding accounts.

9. *Oversees reconciliation of cash suspense account to insure all monies are accounted for. Works with GL team on bank deposit corrections, and clears cash account in order to balance bank deposits at end of month. Provides monthly management reports as assigned.

10. *Manages more complex customer accounts, gives appropriate attention to receivables aging, and initiates customer calls according to policy. Identifies and takes appropriate action on problem accounts.

11. *Manages and reports on cash flows as it related to incoming cash receipts.

12. *Exports and reviews aging account documentation of those over 60 days old. Consults with Controller to determine and carryout appropriate collection efforts when necessary.

* Denotes Essential Job Function

**MINIMUM QUALIFICATIONS:**

Three years of Accounting experience including one year in a supervisory role in a medium to large company;

Knowledge of full cycle AP/AR and accounting systems and processes for a large organization

Experience working with Microsoft applications and experience performing AP/AR functions using a top tier ERP system;

Good understanding of U.S. GAAP and auditor requirements around the AP/AR function (accruals, monthly cutoff procedures, auditor documentation requirements), understanding of AP/AR best practices, General Ledger coding, and impact of AP/AR processes on the presentation of the Financial Statements;

Experience with tools to review/ analyze large volumes of data, such as employee expense reporting and corporate credit card charges.

Knowledge of Federal, State, and Local tax laws requirements (as they apply to AP/AR), including those that govern non-profit entities.

Ability to produce meaningful financial reports and statements, including

narrative reports, spreadsheets, presentation materials and graphic

representations;

Supervisory skills to hire qualified employees, provide for their professional development, administer performance management and disciplinary processes effectively, and address employee relations appropriately;

Ability to effectively supervise and develop assigned team to meet production/service goals while adhering to safety policies and rules;

Effective oral and written communication skills using appropriate business English;

Demonstrated leadership, organizational, common sense and problem solving skills;

Human relation skills to build effective relationships with team and customers;

Effective customer service skills;

Intermediate computer literacy including knowledge of word processing, spreadsheet, database and presentation software;

Knowledge of business English including vocabulary and spelling;

Fundamental mathematical ability including addition, subtraction, multiplication, and division;

Ability to establish priorities and solve operational problems;

Flexibility to respond to changing work priorities and handle numerous projects at the same time.

**EDUCATION REQUIREMENTS:**

High School Diploma or GED

**CERTIFICATES OR LICENSES REQUIRED:**

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

**PHYSICAL REQUIREMENTS:**

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

Viewing computer screen/monitor

Utilizing keyboard

Answering phone/making calls

**WORK ENVIRONMENT:**

Work is performed in a normal office environment with limited privacy and some exposure to background noise.

**DISCLAIMER:**

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors.

**_At PRIDE, we make a difference in the lives of many, one job at a time._**

**How to Apply**

If you are interested in working for this unique organization that blends business with a social mission, please apply online at www.prideindustries.com .PRIDE Industries is a VEVRAA federal contractor committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, or veteran status. Visit our website to learn more!

PRIDE will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.

**Job ID** _2020-12051_

**Type** _Full Time Regular_

**Location** _US-CA-Roseville_

**Referral Bonus Eligible?** _Yes_

Keywords: PRIDE Industries, Roseville , Accounts Payable or Receivable Supvr, Accounting, Auditing , Roseville, California

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